Oregon Condo Due Diligence Checklist

Confirm you received these

Commonly provided in the resale package — verify none are missing.

• Declaration/CC&Rs — Usually available; buyer should obtain. (Often not automatically given unless requested.).
• Bylaws — Must be provided upon request (sometimes bundled with CC&Rs).
• Rules & Regulations — Often part of association documents.
• Current budget — Good practice to review; associations often supply if asked.
• Year-end financials (audit or statement) — Not automatic in Oregon, but a prudent buyer should request the past year’s income/expense statement.
• Balance sheet — Same as above.
• Income statement (P&L) — Usually same as year-end financials.
• Reserve study — If done, request the most recent study/update.
• Reserve account statement — Ask for current balance (may require board or accountant to provide).
• Board meeting minutes — At least from the last year. Oregon law (94.670) requires keeping minutes but no automatic delivery to buyers; must request.
• Annual meeting minutes — Similarly, request for insight into elections and major actions.
• Insurance master policy/declarations — Buyer should obtain declarations page of association’s master policy (covers coverage amounts and deductibles).
• Insurance declarations page — Same as above.
• Deductible schedule — Possibly part of declarations or policy.
• Claims history — Not statutorily required. Buyer should ask if insurance claims were filed (recent hail, water intrusion, etc.).
• Pending litigation summary — Strongly recommend asking the association or seller for any pending lawsuits or claims.
• Special assessment notices — If any are in effect or recently paid, ask for meeting minutes or ballots showing approval.
• Loan documents — If association has loans, buyer should review loan terms (recorded encumbrances).
• Engineering/structural inspection reports — If available (especially in Portland, ask for any façade or seismic reports).
• Facade/balcony/milestone inspection reports — Not state-required, but check if any local inspection occurred.
• Violation notices — If any fines or covenant enforcement actions have occurred recently.
• Delinquency report — Ask for the ratio of delinquent dues (e.g. “% of owners behind on dues”).
• Management contract — Usually not given to buyers, but owners may request it to see management fees.
• Developer transition docs — If it’s a new community (developer still present), request meeting minutes of turnover meeting (ORS 94.616), any developer control timeline, etc.